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Orbis Clinical is seeking a Senior Associate Commercial Contracts located in Morristown, NJ for 4 months.
Job Title: Senior Associate Commercial Contracts
Location: Morristown, NJ (Hybrid 3-4x/wk)
Contract: 4 months
Scope of the role:
The Senior Associate of Commercial Contracts, reports into the Vice President of Strategic Market Insights, Analytics & Operations, and represents the needs of the Commercial organization through initiation, review, and approval of contracts for all business activities. This position liaises across Commercial, Legal, Compliance, Procurement, and Finance to ensure proper adherence to policies and delivery of contracts and financial approval according to business need. This position supports contract administration for the Commercial organization (Strategic Marketing, Operations, Market Access and Sales) and manages the approval processes through our contract lifecycle management (CLM) system, Docusign, and enterprise resource planning (ERP) system.
The primary responsibility of this role is to ensure that legal contracts are reviewed and approved and to support the function with the receipt of materials and services. This position works with the Sales, Legal and Finance departments to input contracts, proposals, and CDAs into the contract management software system and to ensure that all needs are met per the timelines of the organization. This position will also work with Finance in onboarding of vendors and management of purchase orders (POs) and statements of work (SOWs), and to ensure the payment of suppliers and financial approval of contracts. This position should work proactively across stakeholders to ensure that the needs of the Commercial organization are met in line with documented policies and standard operating procedures (SOPs).
Your key responsibilities:
- Observe and follow all Finance, Supply Chain, Vendor Management and Quality SOPs
- Maintain CLM/ERP-related matters; ensure prompt and accurate processing of contracts, requisitions, purchase orders and invoices in support of department and financial goals
- Review contracts to verify accuracy, terminology and specifications; ensure timely legal review for operations requirements
- Liaise with both internal and external customers to ensure prompt and correct data entry of all contracts
- Provide timely follow-up of all correspondence between the CLM system, Intercept Legal Team, and vendors to ensure contracts are correctly executed, signed and filed
- Resolve vendor or contractor grievances and claims against suppliers
- Monitor CLM system daily for contract status and action items
- Maintain accurate purchasing standards in conjunction with Finance department
- Review PO requisitions to verify accuracy, terminology, and specifications when required
- Track the status of requisitions, contracts and orders
- Assist the sourcing of suppliers, obtaining quotes and negotiation of contracts
- Perform other duties as assigned
Requirements:
- Bachelor's degree required
- 3+ years of prior contract and/or procurement experience
- 2+ years of experience with CLM, ERP, and requisition systems
- Prior experience working in the pharmaceutical/biotechnology or medical device industry preferred
- Proven negotiation skills with suppliers, proven cost reduction efforts, experience with contract negotiation
- Experience with Docusign CLM, Workplace, Great Plains a plus
Compensation Details:
- Orbis Clinical is an equal opportunity employer that provides a reasonable range of compensation for our positions. Actual compensation is influenced by a wide array of factors including, but not limited to, skill set, level of experience and specific office location.
- The Pay Range for this position is $52.00 per hour, can vary depending on employment status.
- Orbis Clinical offers eligible employees health benefits (medical, dental, and vision), employer-paid basic life and AD&D insurance, and a partial employer match on a 401(k).
EEO and Reasonable Accommodation Statement:
Epic Staffing Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by law. We also consider qualified applicants with criminal histories, consistent with applicable law. If you need assistance or an accommodation during the application process, please contact us.
By applying for this position, you agree that any calls from Orbis Clinical and its subsidiaries may be monitored or recorded for training and quality assurance purposes.
The Company is an equal opportunity employer and makes employment decisions on the basis of merit. The Company prohibits unlawful discrimination on the basis of race, color, national origin, ancestry, religion, creed, age, sex, sexual orientation, gender identity, pregnancy, marital status, physical or mental disability, medical condition or any other consideration made unlawful by federal, state or local laws. The Company will also provide reasonable accommodation to the known physical or mental disability of an otherwise qualified employee or applicant. Should you need any such accommodation, please contact the Company for further information. The Company is dedicated to ensuring that all decisions regarding personnel are in accordance with all applicable laws. I certify that all statements made in this application are true to the best of my knowledge. I understand that all falsification or misleading information given in my application may result in the termination of my employment with Orbis Clinical and its subsidiaries. Furthermore, I understand that my professional conduct and clinical performance is directly related to my ability to be placed on assignments for Orbis Clinical and that I will adhere to all regulations and guidelines of Orbis Clinical. I authorization Orbis Clinical to verify the information I have provided, to contact references, and to conduct criminal, education and personal background checks concerning my qualifications, and past employment record. I understand that nothing contained in this application is intended to create an employment contract, either verbal or written, with Orbis Clinical or its clients. Furthermore, I understand that my employment, it is “at will” and Orbis Clinical or I may terminate my employment at any time with or without notice and with or without case. I acknowledge that I will be legally obligated by the terms of this document by typing my name, which will constitute my signature, or manually signing, in the provided space and electronically transmitting this document to Orbis Clinical. I agree that Orbis Clinical and I may use electronic means to conduct this transaction and that this document shall be governed and construed by the laws of the State of Massachusetts.
