Orbis Clinical is seeking a Senior Analyst - Travel and Expense located in Bridgewater, NJ (Hybrid, 1+x onsite per week) for 6 months.

Job Title: Senior Analyst - Travel and Expense

Location: Bridgewater, NJ Hybrid (1+x onsite per week)

Contract: 6 months

6/17 recent update on Remote flexibility: Strong pharma candidates may be considered fully remote, but must be willing to come onsite as needed. The first 1 to 2 weeks onsite is preferred for onboarding and ramp up.

Position Summary:

We are seeking an experienced Global Senior Analyst – Travel & Expense to join our Finance team. In this role, you will serve as the primary analyst for our global travel and expense (T&E) program, championing both operational excellence and policy compliance while fostering a culture of continuous innovation.

Your core responsibilities will include administering and optimizing the Concur platform with an end-user-first mindset, continuously enhancing our global travel and expense program through creative and forward-thinking solutions, and ensuring expense reports are processed accurately and on time. A key pillar of this role is the commitment to evolving the end user experience toward a touchless, frictionless journey minimizing manual intervention, streamlining workflows, and leveraging automation to make travel and expense management as seamless as possible. You will play a key role in empowering employees and managers through intuitive training and ongoing support always designing experiences that are simple, efficient, and increasingly self-sufficient. Additionally, you will leverage data-driven reporting and analytics to surface actionable insights, driving innovation in how we manage cost savings and process improvements across our T&E landscape.

Responsibilities:

• Optimize the Concur platform by managing system configurations across all global policies, driving seamless integrations with third-party systems and vendors, and proactively implementing updates to keep the platform current and effective.
• Champion global T&E policy compliance by monitoring, enforcing, and continuously refining travel and expense policies and procedures in alignment with internal standards and external regulatory requirements.
• Oversee expense report audit and review and approval, ensuring timely and accurate reimbursements while swiftly identifying and resolving discrepancies or exceptions.
• Demonstrate deep proficiency in global expense management, with hands-on experience supporting US, Canada, Europe, and Japan navigating the unique regulatory, tax, and cultural nuances of each region to ensure consistent policy application and compliance worldwide.
• Thrive in a fast-paced environment, demonstrating the ability to effectively manage competing priorities with a high degree of autonomy, leveraging deep expertise and sound judgment to meet goals and deadlines.
• Deliver high-quality, detail-oriented work consistently, maintaining a strong commitment to accuracy and thoroughness across all responsibilities.
• Empower employees and managers through intuitive, user-centric training and ongoing support — equipping stakeholders with the knowledge and confidence to navigate the expense system and adhere to T&E policies with ease.
• Develop and maintain clear, accessible documentation and guidelines for the expense system and global T&E policies, ensuring resources are always up to date and easy to use.
• Build and deliver meaningful reports and metrics that provide actionable insights into policy adherence, program performance, and opportunities for continuous improvement.
• Analyze global travel and expense data, identifying trends, cost-saving opportunities, and process efficiencies — always with an eye toward innovation and a smarter, more streamlined T&E experience.
• Collaborate cross-functionally with key stakeholders — including Finance, Accounting, Compliance, HR, IT, Audit, travel agencies, and vendors — to ensure a cohesive, well-integrated approach to global travel and expense management.
• Drive the evolution toward a touchless end-user experience by identifying and implementing automation opportunities, reducing manual touchpoints, and continuously improving workflows to make T&E management as frictionless and self-sufficient as possible.
• Operate as a proactive, organized self-starter, working independently and taking initiative to anticipate needs, solve problems, and deliver results without requiring close direction.
• Possess extensive knowledge of HCP (Healthcare Professional) expense management, including a thorough understanding of the regulatory and compliance frameworks governing interactions with healthcare professionals such as the Sunshine Act, EFPIA, and other regional transparency reporting requirements. This includes managing, reviewing, and auditing HCP-related expenses to ensure full adherence to industry codes, internal policies, and applicable laws across all geographies.

Position Requirements:

• Associate's degree in finance, accounting, business administration, or relevant experience 
• Minimum of 5 years of experience in travel and expense management with Concur system administration and configuration.
• Strong knowledge of Global travel and expense policies, procedures, and best practices, as well as relevant tax and accounting regulations.
• Experience with Advanced Configuration in Concur
• Proficient in Microsoft Office applications, especially Excel, and in Oracle and other financial software and systems.
• Excellent communication, interpersonal, and customer service skills, with the ability to train and support users of different levels and backgrounds.
• High attention to detail, accuracy, and timeliness, with the ability to prioritize and multitask in a fast-paced environment.
• Strong analytical, problem-solving, and decision-making skills, with the ability to generate and interpret data and reports.
• Team player, with the ability to collaborate and coordinate with internal and external stakeholders.
• Experience administering for multiple countries, including the US, Netherlands, Switzerland, UK and Japan, are a plus

Travel:

• None
• Hybrid (mix of work from home/corporate office 1+x per week)
• General (all the G&A functions)

Compensation Details:

• Orbis Clinical is an equal opportunity employer that provides a reasonable range of compensation for our positions. Actual compensation is influenced by a wide array of factors including, but not limited to, skill set, level of experience and specific office location.
• The Pay Range for this position is $50.00 per hour, can vary depending on employment status.
• Orbis Clinical offers eligible employees health benefits (medical, dental, and vision), employer-paid basic life and AD&D insurance, and a partial employer match on a 401(k). 

EEO and Reasonable Accommodation Statement:

Epic Staffing Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by law. We also consider qualified applicants with criminal histories, consistent with applicable law. If you need assistance or an accommodation during the application process, please contact us.

By applying for this position, you agree that any calls from Orbis Clinical and its subsidiaries may be monitored or recorded for training and quality assurance purposes.