Medical Affairs Manager, LATAM Grants & Global Medical Affairs Operations - Remote Texas

Orbis Clinical is seeking a remote-based Manager, LATAM Grants & Global Medical Affairs Operations for up until the end of the year.

Job Title: Manager, LATAM Grants & Global Medical Affairs Operations

Location: Remote

Contract: Up until the end of the year.

Job Description:

• As a key member of the Global Medical Affairs (GMA) organization, the Manager, LATAM Grants & Global Medical Affairs Operations is responsible for the compliant, efficient, and transparent operational management of the LATAM grants program (approximately 75% of role scope), along with select Global Medical Affairs operational initiatives (approximately 25%), including advisory boards and special projects.
• This role leads the end-to-end lifecycle of all LATAM reactive grant requests, including application intake, review, processing, and post-award management, and will ensure alignment with company policies, regional requirements, and global compliance standards. The Manager will also serve as a key point of contact for LATAM grant applicants, providing internal/external guidance and technical support.
• In addition, this role will support the broader GMA – Medical Excellence efforts, including coordination and execution of cross-functional initiatives such as advisory boards, process improvements, and other strategic projects that enhance organizational effectiveness.

Responsibilities

• LATAM Grants Management (75%)
  • Lead the end-to-end lifecycle of LATAM grant funding, including intake, review, approval coordination, payment processing and tracking, and close-out
  • Review grant applications for completeness, scientific and patient community alignment, and compliance with organizational policies
  • Develops and maintains a strong understanding of the LATAM medical education and patient community landscape, including proactively learning about and assessing grant applicant organizations to inform funding decisions and ensure alignment with strategic and compliance priorities
  • Provide timely and professional support to external applicants, including technical assistance on application requirements and processes
  • Coordinate and support grant review committees as needed, including preparation of materials and documentation of decisions
  • Manage contract execution and grant payments in partnership with Legal, Compliance, Finance, and Accounting
  • Establish and maintain clear standards, timelines, and required documentation for LATAM grant submissions
  • Monitor post-award reporting requirements and ensure appropriate tracking of deliverables and outcomes
  • Maintain accurate, audit-ready documentation for all LATAM grant activities
  • Contribute to global reporting needs, including ad hoc analyses and corporate transparency initiatives
• Global Medical Affairs Operations (25%) 
  • Support the planning and execution of Global Medical Affairs initiatives, including advisory boards and other cross-functional projects
  • Coordinate logistics, documentation, and compliance requirements for GMA-led activities
  • Partner with cross-functional stakeholders (Medical, Legal, Compliance, PMO, etc.) to ensure successful execution of global initiatives
  • Contribute to development and implementation of best practices to improve operational excellence within GMA
  • Support additional strategic or operational projects as assigned

Qualifications:

• Bachelors Degree with a minimum of 3-5 years experience in a grants management related role with demonstrated ability to collaborate across a matrix organization.
• Excellent interpersonal, verbal and written communication skills. Fluency in Spanish or Brazilian Portuguese.
• Excellent attention to detail; strong project management skills and ability to monitor and meet deadlines.
• Experienced use of grants management systems, as well as Microsoft systems, Smartsheet, payment software (i.e., Oracle).
• Excellent computer skills, including Excel, Word and PowerPoint.

Compensation Details:

• Orbis Clinical is an equal opportunity employer that provides a reasonable range of compensation for our positions. Actual compensation is influenced by a wide array of factors including, but not limited to, skill set, level of experience and specific office location.
• The Pay Range for this position is $62.06 per hour, can vary depending on employment status.
• Orbis Clinical offers eligible employees health benefits (medical, dental, and vision), employer-paid basic life and AD&D insurance, and a partial employer match on a 401(k). 

EEO and Reasonable Accommodation Statement:

Epic Staffing Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by law. We also consider qualified applicants with criminal histories, consistent with applicable law. If you need assistance or an accommodation during the application process, please contact us.

 By applying for this position, you agree that any calls from Orbis Clinical and its subsidiaries may be monitored or recorded for training and quality assurance purposes.